Illinois 4-H: Information for Field Staff

Information for Field Staff

We are providing commonly used documents that can be downloaded to your computer. Each document is available in either Microsoft Word or Adobe Acrobat. Check back often as we will be adding more documents to this area.

To begin the download, click on the name of the form.

Some files are in PDF file format. Read here for information on how to view these files.

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Access Systems
Agricultural Premium Fund
Awards and Recognition
Club Resources
Diversity
Enrollment and Fair
Events
Event Planning
Feedback
Fundraising Opportunities

General 4-H Information
Graphics For Your Use
International Exchange
Life Skills
Marketing
Meth Education
Out-of-School Programs/Delivery

Policies
Positive Youth Development (PYD)
Presentations
Program Planning for 4-H Youth Development
Project Information
Promotion & Marketing Materials
Risk Management Information
Staff Information
Teen Opportunities
Training
Volunteer Information

Access Systems

Expansion & Review Materials

Agricultural Premium Fund (procedures and forms)

State Statute - Agricultural Fair Act (PDF)
Illinois Department of Agriculture Administrative Code (PDF)
Participation in the Agricultural Premium Fund (policies) (PDF)
Approval for County 4-H Exhibition Request Form (MS Word)
Premium Receipt Form: Group (MS Word)
Premium Receipt Form: Individual (MS Word)
2006 4-H Premium Report Form (MS Word)
Timeline for 4-H Exhibitions and Premium Reimbursement Processing (PDF)
Evaluating 4-H Show/Fair Books (MS Word)
Commonly Asked 4-H Premium and Exhibition Questions (PDF)
Submitting 4-H Premium Reports (PDF)

Awards and Recognition

Member Performance Standards of Excellence
Standards of Excellence for Clubs and Groups (90230) (PDF)
Illinois 4-H Club/Group Report (90231) (MS Word) (PDF) Due: August 15 8/24/07
Illinois 4-H Award Application (90221) (PDF)
Interviewing Tips & Techniques (PDF)
4-H Premier 20/LCP Award Application (MS Word) Due December 15, 2007 UPDATED 9/6/07
Family Fact Sheets
Certificates -- All MS Word documents can be customized - for dates, names (could include mail merge code to merge names into certificate), program year, county, staff signatures, etc.
- Junior Leadership Recognition (90201) (MS Word) Color Black & White
- Leadership Recognition Certificate (90205) (MS Word) Color Black & White
- Award of Participation (W90110)
- Project Achievement Certificate (W90152) (MS Word template) UPDATED 9/11/07
- Service Achievement Certificate (W90155) (MS Word template) UPDATED 9/11/07
- Certificate of Merit (W90250) (MS Word) Color Black & White
- Certificate of Achievement (W90251) (MS Word) Color Black & White
- In Recognition of _____ Certificate (W90252) (MS Word) Color Black & White
- Friend of 4-H Certificate (W90255) (MS Word) Color Black & White
Legacy of Leadership Scholarship Application (Fill-in PDF form) Due March 1 UPDATED 12/11/07
4-H Veterinary Science Award Application
2007-2008 Illinois 4-H Recognition Policies & Procedures (PDF) UPDATED 5/30/07
Launch Ahead to 4-H Rewards - Recognition for Excellence (Powerpoint) pdf 5/30/07
2007 Award Winner Listing (PDF) 10/01/07
Club/Group Recognition (PowerPoint template & script)
Note: Slides and script must be customized with club names, 4-H member names, etc. Slides can also be deleted or added to meet your local Recognition Program needs. To customize, open the Powerpoint by clicking on the link above, then click on "file," "save as," and save to a local drive. Open Powerpoint and open the downloaded file to make changes and view script.
Vendors - Ribbons/Awards/Recognition Items/Promotion Items UPDATED 10/18/07

Club Resources

Suggested Resources for the New 4-H Program Year UPDATED 8/27/07
4-H Club Information Form
4-H Club Officer and Committee Form
4-H Club Progress Goals
4-H Club Program Schedule
4-H Club Observation Form
Icebreakers & Games Publisher (6.5 MB) PDF (191 KB)
Helping You Help Officers & Committees, 90410
- Worksheet for Planning a 4-H Club Meeting MS Word PDF
4-H Community Improvement & 4-H Community Health Improvement program grants Deadline: January 6, 2006
Standards of Excellence for Clubs and Groups (90230) (PDF)
Illinois 4-H Club/Group Report (90231) (MS Word) (PDF) Due: August 15 8/24/07
Leader Handbook Cover, L90550 (PDF)
Illinois 4-H Legislative Ambassadors: A Guide to Meeting Your Elected Officials (pdf)
Helping You Help Youth series:
- Introduction to 4-H , L90501a (PDF)
- 4-H Volunteer Leader, L90501b (PDF)
- Organizing a New 4-H Club , L90501c (PDF)
- Projects and Activities, L90501e (PDF)
- Helping 4-H Members Select Projects, Set Goals & Evaluate Experiences, L90501h (PDF)
- Understand Their Own Culture & Appreciate Other Cultures, L90501k (PDF) Discussion Guide (MS Word)
- Avoiding a Can of Worms: Risk Management for 4-H Clubs/Groups, L90501m (PDF) Discussion Guide (MS Word)
- Enhance Their Social and Emotional Development, L90501n (PDF)
  Discussion Guide (MS Word)
- Involve Caring Adults in 4-H, L90501o (PDF) 8/31/07

New Kids in the Clover

Letter 1: Choosing 4-H Projects	MS Word	PDF
Letter 2: Setting 4-H Project Goals	MS Word	PDF
Letter 3: 4-H Activities	MS Word	PDF
Letter 4: 4-H Shows	MS Word	PDF
Letter 5: Recognition for Participation	MS Word	PDF
Letter 6: Planning Your 2nd Year of 4-H	MS Word	PDF

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Diversity

Diversity Resources - links, fact sheets, etc. (MS Word)
En Espanol
Includes a directory of Extension publications available in Spanish throughout the U.S. and a list of organizations and agencies in Illinois serving Hispanics.

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International Exchange

IFYE
4-H/Japanese Exchange
- About the 4-H/Japanese Exchange
- More About the 4-H/Japanese Exchange
International Opportunities
- Summer Outbound Exchange Program to Japan
Intrastate exchanges (on the National 4-H Website)
Culture Kits Contents List
Culture Kits Locations for 2006-07 (MS Word)
4-H Intercultural Contact List (MS Word)

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Life Skills

Life Skill Web Evaluation System

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Marketing

2006-07 Illinois 4-H Enrollment Statistics and Information booklet (PDF) UPDATED 1/07/08
Illinois 4-H Enrollment Trends 2003-2007 (pdf) UPDATED 1/07/08
National 4-H Enrollment Statistics (totals and by state)

Meth Education

Table Top Display Board for Hazardous Meth Waste Education

Out-of-School Programs/Delivery

4-H Policies UPDATED 10/17/07-unless noted

"A Guide to Managing the Illinois 4-H Program for Professional and Para-Professional Staff" (all are pdf) (Summary of changes)
Guide to the Illinois Open Meetings Act (pdf) available from Illinois Attorney General:
http://www.ag.state.il.us/government/openmeet.pdf#search=%22open%20meetings%20act%22
Strengthening 4-H Programs Through Affirmative Action (pdf)

Positive Youth Development (PYD)
Resources, lesson plans, PowerPoint presentations, fact sheets

Presentations

Community Club Task Force

Program Planning for 4-H Youth Development UPDATED 9/17/07

Project Information

General Support
- My 4-H Activities (R90314) (pdf) R90314 (pdf) with ability to fill in form - make sure hand tool is selected to fill in form blanks
- My 4-H Cloverbud Story Level 1 (R90315)
- My 4-H Cloverbud Story Level 2 (R90316)
- My 4-H Cloverbud Story Level 3 (R90317)
- Publication Return Form
- 2007-08The Illinois Clover 8/23/07
Project Planning
- Curriculum Fact Sheets
- Suggested Project Planning Guides
- Clover Challenge Agreement (90111) (MS Word)
- The 4-H Mentor - A Guiding Hand (90112) (MS Word)
- Planning for My 4-H Project Work (R90311) (MS Word)
- Illinois Project Plan (R90312) (MS Word)
- Illinois Advanced Project Plan (R90313) (MS Word)
Projects (Alpha order by category)
- Beef:
  - Illinois 4-H Livestock Record (RA0102)
  - Livestock Judging Contests (MS Word)
- Bicycles: Bicycle corrections for CCS books (MS Word with graphics)
- Citizenship: Citizenship 1: All About Me - Geneology Forms - pages 23-25 (PDF)
- Communications: Communications Guides: Demonstrations, Formal Speech, Illustrated Speech, Extempore Speaking: What is it?, Oral Interpretations, Original Works, Master of Ceremonies
- Computers:
  - Computer Project Crossword Puzzle Keys
  - Internet Safety --Free resources for parents and youth
- Crops & Soils (Corn, Soybeans, Small Grains) Illinois 4-H Crops and Soils Record (RJ0101) (MS Word) (PDF-type-in form)
- Dairy Cattle
  - Illinois 4-H Livestock Record (RA0102)
  - Dairy Judging Contests (MS Word)
- Entomology
  - Entomology: Insect Identification Labels (MH0401A) (MS Word)
  - Entomology: Insect Display Boxes
  - Scientific Inquiry with Butterflies
    - Life Cycle Diagram (MS Word) 01/11/08
    - Scientific Method (MS Word) 01/11/08
- Food & Nutrition
  - 4-H Foods Demonstration Guide (ME0385) (pdf)
  - Illinois 4-H Food Preservation (ME0376) (pdf) use this version if printing/copying back to back UPDATED 7/18/07
  - MyPyramid Resources
  - USDA MyPyramid Materials order form for Purdue Extension
  - Tricks for Treats II: alternative Muffin Recipes (MS Word) 4/07/07
- Goats: Illinois 4-H Livestock Record (RA0102)
- Horticulture: Guide to Exhibiting Vegetables - REVISED, MJ0800a (PDF)
- Intercultural
  - Cultural Connections (MC0550) (pdfs-b/w and color versions)
  - Cultural Connections Additional Resources 06/07/07
- Natural Resources
  - Eco Categories Game template (MS Word)
  - Secret Agent Worm
  - Sports Fishing: DNR Contacts
  - Illinois Natural History Survey Mobile Science Center
    Scheduling: Charles Helm: 217-333-1005
    http://www.inhs.uiuc.edu/chf/outreach/eduresources/mobilescience/MoSciCenter.html
- Personal Development
  - Polite Is Right brochure (tri-fold, MS Word)
  - 4-H Focus on Character and Focus on Character for Youth Groups
    - 4-H Focus on Character (pdf) 3,306 KB
      - PowerPoint 8,299 KB
    - Focus on Character for Youth Groups (pdf) 2,492 KB
      - PowerPoint 8,205 KB
    - Focus on Character for Youth Groups (Spanish translation) (pdf) 4,663 KB
- Sheep
- Swine
  - Illinois 4-H Livestock Record (RA0102)
  - Livestock Judging Contests (MS Word)
- Veterinary Science:
  - 4-H Veterinary Science Award Application (MS Word)
- Visual Arts: CCS book correction
Kits
- Culture Kits Contents List
- Culture Kits Locations for 2006-07 (MS Word)
- Walk in My Shoes kit (MS Word)
- Geology kit (MS Word)
- Food Science kit (MS Word)
- Entomology kit (MS Word)
- Design Decisions (Interior Design) Resource Binder
- SMART Kits

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(press releases, brochures, game sheets, radio PSAs, etc.) UPDATED 10/18/07

Risk Management Information

4-H Horse: Permission to Participate
4-H Horse: Info for Equine Events warning sign
Photo and Video Release (MS Word)
Risk Management Worksheet
Risk Identification Analysis Worksheet
Liability Insurance Applications
- For Horse Gaming and Jumping Events (MS Word) UPDATED 07/13/07
Certificate of Insurance Request Form UPDATED 8/24/07
Youth Medical Form
Youth Medical Form - Spanish
Adult Medical Form
Risk Management Strategies
Child Safety Recommendations (MS Word)
Overnight Housing Recommendations (MS Word)
Blood-Borne Pathogens (MS Word)
Risk Management Plans
- Template (MS Word)
- Sample: 4-H Fair - Kane County UPDATED 6/25/07
- Sample: 4-H Fair - Kane County Handout
- Sample: 4-H Horse Clinic - Kendall County
- Sample: 4-H Horse Show - South Suburban Cook County
- Sample: Camp Clover
- Sample: Cloverbud
- Sample: Community Service Project
- Sample: Day Camp
- Sample: Generic Overnight Activity or Event
Approved (U of I) Bus List
If above link doesn't work, http://www.obfs.uillinois.edu, then click on Purchases => Types of Purchase =>Transportation => Charter Bus Services
List of commercial transportation companies approved to work with the University of Illinois
4-H Special Activities Insurance Comparison (MS Word)
- American Income Life Insurance Company
  1-800-849-4820
  www.americanincomelife.com (apply for coverage, request supplies or submit questions)
- Acordia and Brotherhood Mutual no longer provide coverage for 4-H
Incident/Accident Investigation Form (MS Word) UPDATED 8/07
Informed Consent/Parental Release Form (MS Word)
Youth Description for 4-H Trips
Behavior Guidelines (PDF) Spanish translation (PDF)
Code of Conduct for 4-H Events and Activities (PDF)
Nonprofit Risk Management web site provides reasonable, practical publications on a wide variety of topics related to risk management.

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Staff Information

Current Concerns Agenda
- Archive
- August 29, 2007 (MS Word) 8/3/07
- November 6, 2007 (MS Word) 10/16/07
- January 8, 2008 (MS Word) 12/19/07
- March 4, 2008 (MS Word) 2/21/08
- June 3, 2007 (MS Word)
4-H Mailings UPDATED 1/07/08
4-H Community Service Survey (pdf)

Teen Opportunities

Illinois Farm Bureau Youth Ed Committee - 4-H Representative Application
4-H Premier 20/LCP Award Application (MS Word) Due December 15, 2007 UPDATED 9/6/07
Illinois 4-H Leadership Convention (Event details, scholarships)

2008 Illinois 4-H Leadership Convention Planning Committee application REVISED 8/29/07
Points of Interest - 2008 ILC Planning Committee 8/29/07

4-H Veterinary Science Award Application
2008 National 4-H Conference
State 4-H Youth Leadership Team
Illinois State 4-H Youth Leadership Team Application
Legacy of Leadership Scholarship Application (Fill-in PDF form) Due March 1 UPDATED 12/11/07
Illinois 4-H Legislative Ambassador Application (Type-in PDF)
Note: All ages are welcome to apply
Illinois 4-H Legislative Ambassadors: A Guide to Meeting Your Elected Officials (pdf)
Ruby Holmquist Memorial Scholarship - awarded by Horseman's Council of Illinois (pdf) Due December 1. 9/25/07

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Training

Active Learning
Behavior Management

Facing the Challenge - This activity can be used with the Behavior Management Lesson: Working with Youth with Special Needs or as a stand alone activity.

Child Protection
Cloverbuds
4-H Focus on Character/Focus on Character for Youth Groups
Goal-Centered Learning
I Move...Making Meetings Effective and Fun 1/16/08
Risk Management
VALUED Volunteers Orientation UPDATED 1/15/08

Module 1: Role in 4-H
Module 2: Club Organization
Module 3: Program Planning
Module 4: Positive Youth Development
Module 5: Communication in a 4-H Club
Module 6: Experiential Learning
Promotional Materials

VALUED Volunteers Training 01/08/08

Parents: What They Can Add to 4-H!
Public Presentations
Behavior Management

Facing the Challenge - This activity can be used with the Behavior Management Lesson: Working with Youth with Special Needs or as a stand alone activity.

Risk Management

Working with Youth Leaders

Volunteer Information

Illinois Leader
- Archive
- 2007: August/September pdf 8/3/07
- 2007: October/November pdf 9/10/07
- 2007: December/2008: January pdf 11/12/07
- 2008: February/March pdf 01/08/08
- 2008: April/May
- 2008: June/July
Salute to Excellence Recognition Program
Volunteer Screening
- 4-H Policies - Volunteers (Unit Management Handbook 4-H policies exerpt)
- 4-H Volunteer Staff (Unit Management Handbook section V)
- State of Illinois Sex Offender Information website (Illinois State Police)
- CANTS Check Authorization Form (MS Word)
- Confidentiality Statements: Volunteer Services Confidentiality Statement, Extension Staff Confidentiality Statement, Confidentiality Requirements (MS Word)
- Conviction Information Name Check Request Form (MS Word)
- Volunteer Behavior Guidelines
- Extension Volunteer Application (90109) (MS Word)
- Extension Volunteer Application - short form (MS Word)
- Extension Volunteer Application: Spanish (90109S) (MS Word)
- Extension Volunteer Application - short form: Spanish (MS Word)
- Interview Report of Volunteer Applicant Interested in Working Directly with Youth
- Overheads on Volunteer Screening (PowerPoint)
- Sample Letters: Volunteer Acceptance/Rejection (MS Word)
- Sample Letter: Current Volunteers Re-enrolling in Extension Youth Program (MS Word)
- Sample Letter: New 4-H Volunteer Applicants (MS Word)
- Volunteer Screening Labels
- Volunteer Reference Form
- Volunteer Reference Form - Spanish
North Central Volunteer Week Packet
Cycle of Staffing with Volunteers (MS Word)
Risk Management Approaches in Volunteer Staffing (pdf)
Letters to New 4-H Leaders UPDATED 1/22/08
Volunteer Recruitment (Materials list)
Volunteer Role Descriptions (101 examples: all are in MS Word) UPDATED 1/08/08
- Volunteer Role Description Form - Format A (MS Word)
- Volunteer Role Description Form - Format B (MS Word)
Volunteer Training
- Volunteer Orientation
  - 4-H Glossary (MS Word)
  - Powerpoint Presentation (PowerPoint)
  - Link to 4-H Volunteer Training - on-line program
  - Link to 4-H Overnight Chaperone Orientation - on-line program
- Volunteer Needs Assessment (4-H Volunteer Leadership Development Inventories)

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